How to (Safely) Transport Floral Arrangements to Your Wedding

Transporting your dream floral arrangements to your wedding venue can seem like a complicated task, but with careful pre-planning, it can be quite simple.

Whether you're driving, flying, or mailing them, transporting floral arrangements can be tricky. But don't worry, as always, we've got all the tips and tricks you need for success!

In this guide, we'll cover everything you need to know about safely getting your flowers to their destination.

Here's how to transport floral arrangements to your wedding:

Are Faux Flowers Easier to Ship Than Real Ones?

In a word: YES!

Faux flowers are a dream come true regarding shipping. They don't wilt, they're lightweight (read: less expensive to ship), and they're far less fragile than organic flowers.

Bridal bouquet in burgundy & navy

How Do You Transport Wedding Flowers?

When it comes to transporting wedding flowers, you have a few options. Whether you're traveling by car, plane, or even mailing them, each method has its own set of tips and tricks to ensure your flowers arrive looking fabulous.

Consider these options:

  • Vehicle: The most common and flexible method. You have complete control of the environment and handling.
  • Plane: Ideal for destination weddings, but requires significant pre-planning.
  • Mail: Convenient for long distances, especially if you're using faux flowers. If you're using organic flowers, this is probably not the best method.

How to Transport Flowers in a Car

Transporting flowers in a car might seem straightforward, but there are some things you can do to make sure your arrangements stay picture-perfect.

Here are some travel tips for different types of floral arrangements:


  • Wrap and Secure: For organic arrangements, wrap the stems in damp paper towels (skip for faux flowers) and place the wedding bouquet in a sturdy, well-labeled box.
  • Anchor with Towels: Surround the bouquet with rolled-up towels to keep it from moving forward.


  • Box it Up: Place each floral centerpiece in a cardboard box. Fill any gaps with tissue paper or bubble wrap.
  • Stable Base: Make sure the vase or container is carefully secured to the bottom of the box with tape or an adhesive putty.


  • Flat Boxes: Lay wreathes flat in a shallow box. Use tissue paper to prevent it from shifting.
  • Protective Cover: Cover the wreath with a layer of bubble wrap for extra protection.


  • Roll and Pack: Gently roll the wedding garland and place it in a long, narrow box. Use tissue paper to cushion it.
  • Secure Edges: Make sure the ends are secured to prevent unraveling.

How to Travel with Flowers on a Plane

Traveling with flowers on a plane can be a bit more challenging, but with faux flowers, it's a breeze! Here's how to do it:

  • Carry-on bag: Place your floral arrangements in a carry-on bag. Remember to include the added weight of the flowers when calculating the overall bag size.
  • Protective Packaging: Use tissue paper or bubble wrap to protect the arrangement.
  • Airline Regulations: Check with your chosen airline about any regulations for carrying floral arrangements.

How Do You Ship Flowers in the Mail?

Shipping flowers in the mail is another great option, especially for long distances. Here's how to do it:

  • Choose the right box: Use a sturdy box that's just the right size for your floral arrangement.
  • Secure the Arrangement: Carefully anchor the base of the arrangement to the bottom of the box with tape or a gentle adhesive.
  • Add Some Cushioning: Fill any empty space with something soft, like bubble wrap, to prevent the items from being tossed around in transit.
  • Label Clearly: Always mark the package with 'Fragile' and 'This Side Up.'

How Do You Refresh Flowers Once They Arrive?

Sometimes, even the most carefully packed flowers can arrive a little bent out of shape. Here's how to refresh them:

  • Faux Flowers: Use a steamer to reshape petals and leaves gently. The steam will soften the material, allowing you to mold it back into place.
  • Organic Flowers: Cut the stems fresh and place them in water with floral preservatives. Mist the petals with water to perk them up.

Frequently Asked Questions

What is the easiest way to transport flowers?

The easiest way to transport flowers is by car or vehicle. You have control over the environment, and with proper packing, you can ensure they arrive in perfect condition.

How do you transport flowers without water?

The easiest way to transport floral arrangements without water is to use faux flowers! They don't require water so that you can transport them without spills or wilting.

designer flower box in french yellow

What is the best way to ship artificial flowers?

The best way to ship artificial flowers is to use a sturdy, appropriately sized box. Secure the arrangments to the bottom of the box with floral tape to prevent shifting. Cushion the flowers with tissue paper or bubble wrap to protect them during their journey. Be sure to mark the box with 'Fragile' and 'This Side Up' to encourage careful handling during their journey.

Tip: Choosing a reliable shipping service with tracking and insurance adds extra peace of mind.

floral centerpiece set in white & green

How do you pack artificial flowers in a suitcase?

Packing artificial flowers in a suitcase can be a freeze with a few simple tricks. First, place them in a plastic bag for protection. Then, lay them flat in your suitcase and cover them with soft clothing for cushioning. If you have larger arrangements, consider dismantling them and reassembling them at your destination.

Can you vacuum-pack artificial flowers?

Vaccum-packing artificial flowers isn't the best idea. While it might save space, the pressure can crush the delicate petals and distort their shape. Instead, pack them in a sturdy box or container with cushioning like tissue paper or bubble wrap. This way, they stay protected and retain their beautiful shape.

Does hairspray preserve artificial flowers?

While hairspray is a popular trick for preserving real flowers, it's not necessary for artificial ones. Faux flowers from Ling's Moment are designed to be long-lasting, like your love. While a touch of hairspray might not cause any issues, too much can quickly leave blooms sticky and attract dust.

How do you ship flowers to another state?

To ship flowers to another state, use a sturdy box, secure the arrangement with tape or adhesive putty, and fill any empty spaces with cushioning material. Label the box with 'Fragile' and 'This Side Up' to ensure careful handling.

How do you ship flowers internationally?

Shipping flowers internationally can be quite an adventure! When flowers are packed and shipped improperly, they can easily be damaged prior to arrival. For organic flowers, you'll also need to consider customs regulations and potential quarantine restrictions.

Using Ling's faux flowers can simplify things. Artificial flowers are more durable, less likely to bend, and can be reshaped to perfection, making them ideal for long journeys. No matter which type of flowers you'll be shipping internationally, make sure to protect them with cushioning. When you're finished, always label the box as 'Fragile.'

Need Our Shipping Address?

Transporting your floral arrangements to your wedding doesn't have to be difficult. With a little planning, your flowers will arrive at your ceremony site looking stunning! Ling's Moment offers beautiful faux flowers that are not only easy to transport but also look incredibly realistic. If you're looking for a stress-free solution, consider our faux floral arrangements for your big day, and tag us @LingsMoment on Instagram for a chance to be featured.

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